University of Utah IT Portfolio Management Case Study

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University of Utah IT Portfolio Management Case Study

Case study showing how University of Utah reduced active IT projects 95% and improved governance using Planview Enterprise for portfolio and project management.

Published

June 4, 2026

Read time

3 min read

Source

The University of Utah implemented a parallel portfolio and project management process to address fragmented IT investments and lack of centralized visibility. With executive sponsorship, the IT Project & Portfolio Office established standardized project stages, portfolio categories, and a single PPM system. Within 18 months the university consolidated 1,700 projects to 76, aligned spend with institutional mission, and created real-time reporting for leadership accountability.

Key takeaways

Reduced active IT projects from 1,700 to 76 through prioritization and redundancy elimination

Implemented parallel portfolio and project management processes in 10 months

Established four-stage project methodology: Initiation, Planning, Execution, Closure

Created centralized PPM system providing real-time data to stakeholders and leadership

Secured executive sponsorship from president and CIO to drive adoption and governance

Market overview

SCR methodology note

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Original Source

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