Hallmark Cards PMO Digitizes Project Execution with Projectplace
Case study shows how Hallmark's 12-person PMO replaced sticky notes and spreadsheets with Projectplace, cutting meeting time in half and saving 1,000 hours annually.
Hallmark Cards' PMO manages resource planning, investment governance, and vendor oversight for a 28,000-employee global organization. The team replaced physical boards, rogue tools, and email-heavy workflows with Projectplace Kanban boards and story maps. Real-time digital cards improved visibility for remote and onsite staff, standardized work, and eliminated manual resource requests. The PMO reduced stand-up meetings from 60 to 30 minutes and expanded the platform to six additional teams.
Replaced physical sticky-note boards and spreadsheets with digital Kanban and story maps
Cut PMO stand-up meetings from 60 to 30 minutes, saving 1,000 hours per year
Provided 24/7 real-time task visibility for onsite and remote team members
Eliminated most project-related email and manual resource request processes
Expanded from two initial workspaces to eight total teams across the organization
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