Global PMO Replaces Spreadsheets with Visual Portfolio Management

Case studies

SCP

Global PMO Replaces Spreadsheets with Visual Portfolio Management

Case study of an aviation trade organization PMO that replaced spreadsheets with LeanKit to manage 45 projects across three continents and 12 time zones.

Published

June 4, 2026

Read time

3 min read

Source

The PMO supports project delivery teams in Canada, China, and Switzerland, handling IT portfolio management, agile methodology adoption, and project governance. Before implementation, status updates required three hours weekly through a single coordinator, and teams lacked real-time visibility across locations. After adopting LeanKit, the PMO achieved real-time collaboration, reduced executive reporting time by 30 percent, shortened weekly meetings by half, and maintained high internal customer satisfaction for on-time, on-budget, on-scope delivery.

Key takeaways

Spreadsheet-based portfolio tracking created bottlenecks and prevented real-time visibility across global teams.

LeanKit board filtering and card tags enabled location-specific views in seconds without manual data compilation.

Flexible board structures supported project portfolio management, team workflows, and personal task tracking in one tool.

Executive reporting time dropped from three hours to one hour bi-weekly, saving 40 hours annually.

Weekly team meetings reduced from 40-50 minutes to 20-25 minutes while improving risk visibility.

Market overview

SCR methodology note

Vendor landscape

Leaders

Implementation considerations

Important consideration

Original Source

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