Automated Procurement for Asset Maintenance Cost Control in Utilities

Case studies

WMS

Automated Procurement for Asset Maintenance Cost Control in Utilities

Case study showing how AusNet Services used SAP Ariba solutions to automate POs, allocate costs per asset, and reduce procurement overhead for utility infrastructure maintenance.

Published

June 4, 2026

Read time

3 min read

Source

SAP

AusNet Services manages hundreds of thousands of asset notifications across 2.1 million pieces of equipment in Victoria's electricity and gas networks. The utility deployed SAP Ariba Sourcing, Contracts, Invoice Management, Catalog, and Ariba Network to automate purchase order generation, service entry sheets, and invoice capture. This enabled detailed cost allocation per asset, faster vendor payments, and lower accounts payable workload while improving spend visibility and supplier relationships.

Key takeaways

Automated PO and invoice processes reduced accounts payable workload

Service entry sheets enabled granular cost tracking per asset and activity

Ariba Network improved vendor payment speed and supplier relationships

Single source of vendor data increased spend visibility and control

Touchless invoice validation lowered procurement overhead costs

Market overview

SCR methodology note

Vendor landscape

Leaders

Implementation considerations

Important consideration

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